Check Requisitions Policy and Procedures

Purchasing and Travel Services
October 2006

A Check Requisition should be used in rare instances when a purchase order will not be issued. Please use a VISA Purchasing Card, if the payment amount is less than $1000. The following guidelines should be used to determine acceptable or unacceptable use of Check Requisitions except in special circumstances, which should be approved in advance by the Purchasing Department.

• Check Requisitions may be processed for business expenses that do not exceed $500.
• Business expenses over $500 must be processed using a University approved Purchase Requisition or a VISA Purchasing Card.
• Orders exceeding $1000. (Please contact the Purchasing Department before commitments to a vendor are made.)
• Purchases made on personal credit cards may not exceed $200. Reimbursement may be made using the cash voucher form or a check requisition form.

Processing Procedures

• Please attach appropriate invoices with an authorized signature and account code with your Check Requisition.
• Submit to Accounts Payable. Tuesday and Thursday at 10:00 AM is the cutoff for requisitions and forms to be submitted for the weekly processing of checks.
• Checks will be mailed out on Wednesday and Friday.
• Departmental copies of check requisitions and paid invoices should be kept for one year in addition to the current fiscal year.
• No rubber stamp signatures are allowed.

Do not use a Check Requisition for charges if a vendor will accept a University Purchase Order, VISA Purchasing Card.